GR / IR Clearing Account Maintenance

MR11 - GR / IR Clearing Account Maintenance

Functionality

Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.

If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.

If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.

You can also clear differences for delivery costs.

If no more goods or invoices are to be received, you must clear the balance manually.

Scenario

Performed clearing for differences for a particular PO

Requirements

None

Menu Path	Logistics ® Materials Management ® Logistics Invoice Verification ® GR/IR Account Maintenance ® MR11 - Maintain GR/IR Clearing Account
Transaction Code	MR11

1.       Double click on MR11 - Maintain GR/IR Clearing Account

Maintain GR / IR Clearing Account

space

2.       Update the following fields:

Field Name	Field Description	Values
Company Code	An organizational unit within financial accounting	Enter value in Company Code Example:  5200
Posting Date	Date which is used when entering the document	Enter value in Posting Date Example:  14.07.2002

3.       Click  Execute  button  to perform clearing. The system will display a list of documents that can be cleared:

Maintain GR/IR Clearing Account

4.       You can select the item you want to clear: click on the check box, e.g. 4500000023 Button .

5.       To view the related Purchase Order, click Purchase Order Button .

Standard PO 4500000023 Created by ……

6.       Click  Back Button .

7.       To post the differences, click the Post Button .

Maintain GR/IR Clearing Account

8.       The system has posted the differences. To display posted accounting document, follow the menu path (or transaction FB03 – Document Display):

SAP Easy Access

Display Document: Initial Screen

9.       Update the following fields:

Field Name	Field Description	Values
Company Code	An organizational unit within financial accounting	Example:  5200
Fiscal year	Description of the Fiscal year.	Example:  2002
Entry date	Date the document was entered into the system	Example:  14.07.02

10.     To Generate a list of all accounting documents Click List Button .

Document List

11.     Click on the required document, e.g. 480000003.

Display Document: Overview (Accounting document)

12.     To view the original Document (MM document) Select Environment®Original document.

Display/Cancel Account Maintenance Document

13.     Click Back Button .

Display Document: Overview

14.     Click Back  .

15.     Click  Back .