GL Document Change

FB02 - GL Document Change

Functionality

Sometimes you need to change an already posted document. Typical examples are fields like Text (a document description) or Assignment. Of course you cannot change the line items amounts! For this you need to post a reversal.

Scenario

Certain transactions, especially from logistics, lack certain information. We need to add more information. You need to add more information to the automatically created financial documents, e.g. Text field, via document change.

Requirements

A posted document.

Menu Path	Accounting ® Financial Accounting ® General Ledger ® Document ® FB02 – Change
Transaction Code	FB02

1.       Double click on FB02 – Change

Change Document: Initial Screen

2.       Update the following fields:

Field Name	Field Description	Values
Document number	Enter here a number of the document you want to change	Example:  150000002
Company code	Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes	Example:  5200
Fiscal year	Number of the fiscal year	Example:  2002

Tip: If you don't know  the document number, click List  button. The system will display a search screen. Enter the required criteria and search for the document you want to change.

3.       Click Enter Button . The system will display a document overview:

Change Document: Overview

4.       To change a line item, simply double click on it:

Change Document: Line Item 001

5.       The fields you can change are displayed in red. You can change the contents of the following fields:

Field Name	Field Description	Values
Assignment	The assignment number is an additional information reference.	Example:  bank doc #
Text	Additional document description	Example:  you can add here additional description

6.       On the same screen you can change also some fields in the doc. header. Click  Document  Header Button .

Document Header: 5200 Company Code

7.       Update the following fields:

Field Name	Field Description	Values
Doc.header text	Explanation or note that applies to the document	Example:  add doc. header
Reference	Explanation or note that applies to the document	Example:  and reference

8.       Click Enter Button  to confirm your entries.

9.       Click Next Line Button  to switch to the next line item. Here you can also apply some changes:

Change Document: Line Item 002

10.     Update the following fields:

Field Name	Field Description	Values
Assignment	Note that applies to the document	Example:  another line

11.     Click  Enter.  

12.     To store your changes in the document, click Save .

13.     The message bar displays “Changes have been saved”.